Rules and Regulations

Rules/Regulations

      GDPM is governed by federal and state laws and HUD regulations regarding its purchasing practices. No employee is authorized to obligate the agency's funds without a signed and approved purchase order/contract issued by the GDPM Procurement Department.  Purchasing by GDPM must be performed in accordance with Federal regulations, specifically CFR 24 CFR 85.36. GDPM procures goods and services in the following ways. 

      GDPM will issue a solicitation with the intent to receive quotes/proposals/bids, evaluate and award to the lowest, most responsive and responsible quoter/bidder (RFQs and IFBs) and to the top rated, most responsible and responsible proposer (RFPs). This requires a contractor/supplier who has the technical and financial competence to perform, and who has a satisfactory record of past performance and integrity.

Competition – All procurement transactions will be conducted in a manner providing full and open competition as described in 24CFR 85.36.

Method Types

Small Purchases (Request for Quotes) – appropriate for small construction projects and repair work.

Sealed Bid (Invitation for Bids) – appropriate for construction services.

Competitive Proposals (Request for Proposals) – appropriate for professional services

Noncompetitive Proposals (single bid or sole source; least favored option).

Davis Bacon

       The Davis Bacon provides that contracts in excess of $2,000 to which the United States is party for the construction, alteration, and/or repair, including painting and decorating, of public buildings or public works, which involve the employment of laborers and/or mechanics, shall contain provisions with respect to minimum wages, fringe benefits, payments without deduction or rebates, withholding funds from contractors to ensure compliance with the wage provisions, and termination of the contract or debarment for failure to adhere to the required provisions. HUD construction covered by the Davis Bacon Act itself consists of Secretary-acquired properties where repairs or improvements are being made under a construction contract between HUD and the contractor. Those Davis Bacon provisions, which are contained in HUD-assisted construction programs, are known as "Related Acts" and will be referred to as Davis Bacon Related Acts (DBRA). A number of the "Related Acts" contain different Davis Bacon application thresholds based on the numbers of units assisted.